PA to the Chief Executive

Job Purpose Summary:

To provide comprehensive, administrative and organisational support to the Chief Executive, ensuring the efficient and effective operation within a fast-paced, growing events company. The role requires sound judgement, discretion, and the ability to work within competing priorities while supporting strategic and operational delivery.

Key Duties:

• Day-to-day ownership of the Chief Executive’s diary
• Booking and co-ordinating meetings, travel, and logistics end-to-end
• Acting as first point of contact for routine enquiries
• Co-ordinate internal and external meetings, including hosting of guests and taking minutes
• Track actions arising from meetings and ensure timely completion
• Prepare briefing packs using available information
• Manage correspondence (post, email, other platforms) and information flow
• Make connections where executive team involvement is required
• Liaise with internal teams to ensure alignment on key priorities and deadlines
• Assist in organising company events and support delivery of key business projects
• Arrange complex travel itineraries and accommodation, often aligned to event schedules
• Maintain relationship with external providers e.g. travel agents, stationery suppliers etc
• Prepare expenses claims for settlement and credit card reconciliations
• Monitor use of travel and accommodation budgets
• Support maintenance of the Chief Executive’s stakeholder and compliance records
• Co-ordinate Chief Executive (and BSUP team) input to event guestlists
• Manage gift and stationery stock
• Provide on-site support at key events where required
• Organises within known priorities, resolves routine issues, applies judgement within agreed scope.

Essential Criteria:

• Proven experience as a PA at senior level
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proactive, able to anticipate needs, strong attention to detail and problem-solving capability
• Professional, resilient, team player with emotional intelligence

Desirable Criteria:

• Good understanding of protocol and precedent
• Knowledge of database management and principles of data protection

Please submit your CV and Covering Letter to employment@edintattoo.co.uk no later than Sunday 5 July 2026. Interviews will take place w/c 13 July.